PLEASE READ THE QUESTIONS BELOW AND ANSWER AS MUCH AS YOU CAN IN THE MESSAGE BOX AT THE BOTTOM OF THE PAGE
1) Project fit
- What service do you need?
o Interior formatting (print)
o Interior formatting (ebook/Kindle)
o Both print + ebook
o Basic cover design (optional add-on) - Book type/genre: (fiction / nonfiction / memoir / workbook / poetry, etc.)
- Is this a new project or a revision of an existing formatted file? (new / update)
2) Timeline and readiness
What is your ideal deadline, and is it flexible?
- What stage are you at right now?
o Final manuscript complete and proofread
o Nearly final (minor edits ongoing)
o Still writing - Do you understand that any text changes after formatting may require additional paid revisions? (Yes/No)
3) Manuscript + assets
What is your word count size Add:
- What file type will you provide?
• Word (.doc/.docx) preferred
• Google Doc
• PDF (not preferred)
• Other - Does your manuscript include any of the following
o Tables
o Images/figures
o Footnotes/endnotes
o Bullets/lists
o Special characters/symbols
o Index
o Multiple languages - Approx. number of images/figures (if any):
- Do you want subtitles in the main chapter heading?
- Do you have high-resolution versions of all images (300dpi for print)?
- Do you own the Copyright of all images provided?: Yes / No
• “If stock images are needed, do you want me to source them (additional cost), or will you provide them?”
4) Platform + output specs Where will you publish?
• Amazon KDP (print)
• Kindle ebook
• IngramSpark
• Lulu
• Other (specify)
- What deliverables do you need?
• Print-ready PDF (interior)
• EPUB for ebook
• KDP-ready cover (requires template) - Do you already have a cover template downloaded for your chosen platform? (Yes/No)
- If print: paper type (cream/white), finish (matte/gloss), hardback/paperback.
5) Style preferences
- Have you looked at the examples of my books published on Amazon?
- Overall style you want: (clean/minimal / traditional / modern / academic / other)
- Any “must-haves” or “absolutely nots”?
• e.g., “No fancy fonts,” “Wide margins,” “Large headings,” etc. - Do you want chapter ornaments, drop caps, or simple layout only?
- For print books, do you know what book size / dimensions you want (eg 5.5″x8.5″)
6) Decision-making + communication
Who is the decision-maker signing off on the final files?
• Me
• Me + someone else (name/role)
- How quickly can you respond to questions/approvals once work begins?
• Within 24 hours
• 48 hours
• 3–5 days - Preferred communication method: email only / email + WhatsApp / other
- Do you agree to keep feedback consolidated (one list per revision round)?
7) The “expectations & boundaries” acknowledgements
• ✅ Payment is required in full before work begins.
• ✅ Includes up to 2 rounds of revisions (minor layout tweaks based on the agreed brief).
• ✅ Additional revisions or new direction changes are billed separately.
• ✅ Client is responsible for providing final, proofread text. (Formatting isn’t proofreading.)
• ✅ Refund policy: after work has started, refunds are not offered for change-of-mind or preference shifts; issues caused by technical errors will be corrected.
• ✅ I understand this is formatting only — no proofreading or editing is included.
• ✅ I confirm my manuscript is final and proofread before formatting begins.
Tables: My workflow (Vellum) does not support editable tables. If your manuscript contains tables, they must be converted to a simplified layout (e.g., list format) or, where suitable, inserted as images (print-friendly; may be less readable on ebook/mobile). Complex or table-heavy books may not be a good fit.
Indexes: I do not provide indexing services or add indexes.
Jinja Ninja Media Solutions 